Do you recognise this?
Small orders with a big administrative impact. Corporate gifts, gift cards and promotional items lead to fragmentation, maverick buying and an ever-growing vendor master. Your team loses valuable time dealing with individual purchase orders, expense claims and complex procurement reporting. Spend visibility is limited, and compliance is checked afterwards rather than built in by design.
Administrative time loss
Time lost on the administrative (post-)processing of expense claims and purchase orders.
Invisible spending
Tail spend remains under the radar, with no central control or visibility.
Slow processes and impact
The lead time from request to payment is too long, hindering efficiency.
Unstructured purchasing
Without a clear purchasing process, orders are placed outside of contract.
Too many suppliers
An ever-expanding supplier list increases the pressure on SRM and compliance.
Missed VAT opportunities
When VAT isn’t recovered on expense claims, valuable savings are lost.
Lack of budget visibility
Fragmented invoices and scattered budgets make cost control unnecessarily complex.
Policy violations
Unclear procurement rules lead to non-compliant purchases.
The solution: one platform for your entire gifting policy.
Every bouquet of flowers, box of chocolates, corporate gift and gift card is purchased through a single all-in-one platform: Kadonation Select.
With Kadonation Select, you streamline the entire procurement process, from request to payment. You consolidate suppliers, manage budgets and ensure compliance every step of the way.
With Kadonation Select, you streamline the entire procurement process, from request to payment. You consolidate suppliers, manage budgets and ensure compliance every step of the way.
What you get:
Control:
Budget control with limits, roles and approval flowsCompliance by design with clear thresholds and policiesGDPR-first: external DPO (Deloitte) and privacy-by-design
Efficiency:
Supplier consolidation with one strategic partnerCentralised invoicing per period, project or cost centrePro forma invoices and accurate booking and matching
Transparency:
Real-time spend analytics per department, cost centre or projectComplete audit trailMore spend under contract and less maverick buying
Security:
ISO 9001, ISO 27001 and annual penetration tests with 24/7 security monitoringState-of-the-art architecture: serverless in Belgium, automatic backups and vulnerability scanningData segregation per client and strict access control
Bring efficiency to every purchasing process.
Requesters can instantly choose the right gift within a clear framework. Automatic rules and approval flows ensure full compliance, without extra administration. Ordering is simple, whether individually or in bulk, with automatic integrations to your accounting system. Items, prices and PO numbers are seamlessly matched for accurate processing and clear reporting.
And the best part? The recipient can send a personal thank-you via QR code, closing the loop, with a smile.
And the best part? The recipient can send a personal thank-you via QR code, closing the loop, with a smile.
Integrations and automation.
Looking to connect your ordering and payment process (P2P) and integrate your entire procurement flow (S2P)? Think punch-out or OCI integrations within your e‑procurement or ERP environment, where items, prices and codes seamlessly flow back for accurate booking and matching.
Why choose Kadonation for procurement?
- Procurement-proof: processes, controls and reporting.
- Fewer suppliers, fewer individual invoices, lower process costs.
- Strong procurement compliance and transparent spend visibility.
- A Belgian partner with expertise in fiscal context and local suppliers.
- Clear pricing and plans tailored to your needs.
